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Board Update 6/25/18

Public Hearing

Agenda Item 4.0

Public Hearing to Transfer Monies from the Education Fund to the Operations and Maintenance Fund for Fiscal Year 2017-18

The board opened a public hearing to allow the community to comment on the transfer of $5,000,000 from the fund balance of the Education Fund to the Operations and Maintenance Fund to cover the costs of capital improvement projects as outlined in the 2017-18 budget adopted 8/28/17.


Public Hearing

Agenda Item 5.0

Public Hearing to Transfer Monies From the Education Fund to the Capital Projects Fund for Fiscal Year 2017-18
The board opened a public hearing to allow the community to comment on the transfer of $19,339,000 from the fund balance of the Education Fund to the Capital Projects Fund to cover the costs of construction for the Administration Building and the Devonshire projects as outlined in the 2017-18 budget adopted 8/28/17.


Discussion Items

Agenda Item 6.0

Press Update #98 Template – 6.01
The board discussed proposed board policy changes, and the board will vote on the proposed changes at the July 9, 2018, board of education meeting.

Strategic Plan Update – 6.02
The board continued discussions regarding the process to update the district’s strategic plan. The board will continue to discuss the process of updating the plan at a future board of education meeting.

D59-­D214 ­ Educator Prep – 6.03
Assistant Superintendent for Instruction, Maureen McAbee, shared an update regarding the D59-D214 Educator Prep program. This program is a partnership between D59 and D214, and the focus of the program is to provide opportunities for high school students to explore potential future careers in education.


Consent Agenda

Agenda Item 8.0

Taxi Cab Services – 8.01
The board approved rates for taxi cab services based on Request for Proposals (RFP) made to taxi cab service companies for the purposes of establishing their contracted rates for the 2018-19 school year. Taxi services are used in cases where the district is mandated to provide transportation for a homeless or special education student, and the student’s location cannot be routed in conjunction with other standard school bus services.

The RFP expressly stated that cab services will not be limited to one company. The purpose of the RFP was to establish rates that CCSD59 will be charged when using various taxi services best suited to meet the needs of the District and the student.

Determination of Serious Safety Hazards Related to Student Transportation – 8.02
According to Illinois School Code (105 ILCS 5/29-3), a school board may provide free transportation for any pupil residing within one and one-half miles from school where conditions are such that walking constitutes a serious hazard to pupils due to vehicular traffic. These areas have been identified as a serious safety hazard in accordance with guidelines promoted by the Illinois Department of Transportation (IDOT) in consultation with the Illinois State Board of Education (ISBE).

The board approved the determination of the suggested locations as serious safety hazards in accordance with IDOT and ISBE guidelines.

Adoption of Prevailing Wage Rates­ – 8.03
Illinois law requires that during the month of June, all public bodies are to ascertain the prevailing rate of wages. To comply with this law, CCSD59, a public body, is required to pass a resolution establishing that the general prevailing wage rate for construction work in CCSD59 is the same as that established for Cook County. These documents are then submitted to the Illinois Department of Labor.

The board approved the resolution, and the resolution shall be published on the District website and made available at the District’s reception desk or in the Business Services department.

Appointment of School Treasurer – 8.04
In accordance with section 5/8-1(c) of the Illinois School Code, the board is required to appoint a school treasurer for each fiscal year.

The board approved the election of Assistant Superintendent for Business Services/CSBO, Ms. Vickie Nissen, as school treasurer, effective July 1, 2018.

2018-19 Intergovernmental Agreement with North Cook Intermediate Service Center – 8.05
The North Cook Intermediate Service Center (NCISC) provides a regional safe school program serving students from grades 6-12. CCSD59 has made consistent use of the North Cook Young Adult Academy (NCYAA) during the past several years as an alternate placement site for students struggling within a traditional educational system.

The board approved the NCISC/NCYAA services fees for the 2018-19 school year as follows:

  • Intake Assessment and Case Management Fee (​This is a one-time fee, billed
    immediately following a student’s participation in the referral and intake process.):
    $2,760.09 per student for each assessment (new referrals only)
  • Instructional Services: $84.43 per day for additional or non-contractual services.
    After the initial intake and case management fees, services are billed on a monthly
    basis for CCSD59 students.

Action Items

Agenda Item 9.0

Approval of Electronic Devices for Kindergarten and Grade 1 – 9.01
The board approved the resolution to provide each student in kindergarten and first grade access to a Chromebook tablet in the fall of 2018. While final total figures for the program will be based on actual enrollment figures, current estimates utilizing enrollment projections establish an anticipated cost for the program at $474,324.50.

The per device cost is $312.42 for each Chromebook Tablet and $24.93 for each Google license.

Approval of Staff Computer Refresh – 9.02
As included in the long range Technology Financial Management Plan, instructional staff computers are due to be refreshed at the onset of the 2018-19 school year. Staff will be provided with a new MacBook Air for the refresh. The cost per unit is $769.00. CCSD59 currently maintains an instructional staff of 936 individuals, and an additional 20 total units will be purchased for spare deployment purposes. The total cost for all units is $735,164.

The board approved this staff device refresh at the June 25, 2018, board meeting.

Assigning a Treasurer’s Bond – 9.03
In accordance with Section 8-2 of the Illinois School Code, the school treasurer is required to execute a bond, and the bond must be approved by at least a majority of the members of the board. The board has appointed Vickie Nissen, Assistant Superintendent for Business Services, CSBO as school treasurer, and the school treasurer’s bond was presented to the board for its review.

The board approved the school treasurer’s bond as presented from July 1, 2018 to July 1, 2019 in the amount of $45,946,611.

Direct School Treasurer to Transfer Interest Earned in the Debt Service Fund to the Educational Fund for Fiscal Year 2017-18 – 9.04
As part of the District’s long-term financial plan, 100% of interest earned in the Debt Service Fund is to be transferred for use in the Educational Fund. The adopted 2017-18 budget includes a transfer of interest allocation of $47,347 from the Debt Service Fund to the Educational Fund, reflecting an estimate of the total interest earnings within the Debt Service Fund accrued during the 2017-18 fiscal year.

At the board meeting on June 25, 2018, the board approved the resolution and authorized the school treasurer to proceed effective with the 2017-18 year-end closing process.

Direct School Treasurer to Transfer Interest Earned in the Working Cash Fund to the Operations and Maintenance Fund for Fiscal Year 2017-18 – 9.05
As part of the District’s long-term financial plan, 100% of interest earned in the Working Cash Fund is to be transferred for use in the Operations and Maintenance Fund. The adopted 2017-18 budget includes a transfer of interest allocation of $234,000 from the Working Cash Fund to the Operations and Maintenance Fund, reflecting an estimate of the total interest earnings within the Working Cash Fund accrued during the 2017-18 fiscal year. At fiscal year end, the District records interest earnings.

The board approved the resolution and authorized the school treasurer to proceed effective with the 2017-18 year-end closing process.

Abatement of Working Cash Fund to the Operations and Maintenance Fund for Fiscal Year 2017-18 – 9.06
As part of the 2017-18 budget, it was planned to partially abate $1,000,000 from the Working Cash Fund to the Operations and Maintenance Fund. This reflects the first installment of the proceeds from the sale of the Wellington and Administrative Building properties.

The board approved the resolution and authorized this abatement effective with the close of the 2017-18 fiscal year.

Transfer of Monies from the Education Fund to the Operations and Maintenance Fund for Fiscal Year 2017-18 – 9.07
The adopted 2017-18 budget includes a transfer of $5,000,000 from the Education Fund to the Operations and Maintenance Fund to offset the cost of capital improvement projects and other fund expenditures.

The board approved the resolution and authorized the school treasurer to proceed effective with the 2017-18 year-end closing process.

Transfer of Monies From the Education Fund to the Capital Projects Fund for Fiscal Year 2017-18 – 9.08
The adopted 2017-18 budget includes a transfer of $19,339,000 from the Education Fund to the Capital Projects Fund to offset the cost of the Devonshire project and the Administration Building project.

The board approved the resolution and authorized the school treasurer to proceed effective with the 2017-18 year-end closing process.

To Adopt Fiscal Year, Place 2018-19 Tentative Budget on Public Display, and Set Date for Public Hearing – 9.09
The Board of Education approved the resolution to accomplish the following for the tentative 2018-19 budget:
1. Establish the dates for fiscal year 2018-19.
2. Establish the date and time for the public hearing concerning the 2018-19 budget.
3. Direct the administration to display the tentative budget for a period of at least 30 days prior to the public hearing.
4. Direct the administration to publish a notice of the hearing date and the availability of the tentative 2018-19 budget for review by interested individuals.

Suggestions or changes to the tentative 2018-19 budget will be reflected in the final 2018-19 budget to be presented for approval at the August 13, 2018, board meeting.

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